Event Submission Guidelines

Are you organising an event in Malta, Gozo or Comino? If you would like us to feature it on our Events Calendar, please complete this form and send it to us. Before you can submit an event, you need to register on the website. For more information, check out the Submission Guidelines & Terms & Conditions here. 


If you find any problem, feel free to to contact us.

 


 

VISITMALTA.COM | EVENT SUBMISSION GUIDELINES AND TERMS AND CONDITIONS

About the Visitmalta Calendar
The Visitmalta.com Events Calendar, hereinafter referred to as the ‘Calendar' is a service provided by the Malta Tourism Authority, hereinafter referred to as the ‘MTA'. The Calendar provides a listing of events that are displayed on the MTA's prime destination-marketing portal www.visitmalta.com, as well as on a number of third-party websites which make use of the same Calendar. Event organisers and promoters are encouraged to submit events for inclusion in the Calendar. Any organisers and/or promoters interested in submitting their events are to review the following information for important guidelines and terms and conditions regarding usage of the Calendar prior to submitting their events. Once the events are submitted, it is presumed that the organisers and/or promoters have understood and read such guidelines and terms and conditions and have agreed to them accordingly

Submitting Events
Events may be submitted through the online event submission form. All events listed on the Calendar must be taking place in or around the Maltese Islands, and must be open to the general public (no private or closed events will be accepted). Events are reviewed, edited and added to the calendar at the discretion of the Calendar administrator.

Who may submit events to the Calendar?
Anyone can submit an event to the Calendar. However, one has to be a registered user of visitmalta.com before gaining access to the Event Submission Form. After registering for the first time, one can re-enter the Event Submission page using the same login name and password.

What events may be posted?
Events must be of interest to a wide public and must be particularly relevant to visitors from abroad. These may include, but are not limited to, events that pertain to the following spheres:

  • Art & Culture
  • Business & Commerce
  • Cinema
  • Clubbing
  • Dance
  • Exhibitions
  • Family Fun
  • Food & Drink
  • Health & Wellbeing
  • Lectures & Seminars
  • Music
  • Nature & Outdoor
  • Pageantry
  • Philanthropic
  • Religious
  • Sports
  • Theatre

What events may not be posted?

  • Events of a political, controversial or discriminatory nature.
  • Personal events (e.g. weddings, baptisms, etc) and solicitations (e.g. auditions, job interviews, etc).
  • Events that are only open to, or are of interest to, a narrow audience (e.g. members-only club meeting, etc).
  • Standard services offered by commercial establishments (e.g. Sunday Buffet at a restaurant, Happy Hour at a bar, Winter Sale at a clothes shop, and similar activities.)

Before submitting an event 
It is important that one ensures that they have the following information available. Incomplete calendar submissions will result in delayed or denied publication.

  • Event name (to be entered in BLOCK LETTERS)
  • Event date (to be entered in the format DD/MM/YYYY)
  • Event time (to be entered in the format From HH:MM and To HH:MM - as applicable)
  • Event location (venue is selected from a menu of popular locations, or added if not found)
  • Event category (e.g. Sport, Music, etc...)
  • Event contact information (Organiser name, telephone, email, website. Note: this information will be public)
  • Brief description in English (Maximum 200 words)
  • 1 image (preferably JPG; 365 pixels wide x 245 pixels high)

Typically, events will be posted to the Calendar within 24 hours of submission, except for weekends or holidays. If an event does not meet the calendar requirements, it will be deleted from the queue or returned to the submitter for editing.

The Calendar administrator may decline a submission request if:

  • The event does not conform to these guidelines; or
  • The submission form is not properly completed; or 
  • The request includes inappropriate or offensive content, including foul language, references to illegal activities, or defamatory or harassing language aimed at an individual or group.

Notwithstanding that the event submitted may satisfy all relevant criteria as set out in these guidelines and terms and conditions, the MTA does not guarantee that the said events will be published as the publication of events is at the discretion of the Calendar administrator.

Changes to submitted/published events
If the submitter needs to change information associated with an event that has already been submitted or published (updates, cancellations, sell-outs, etc) he/she is to send an email to the calendar administrator on editor@visitmalta.com.

Featuring the Visitmalta Events Calendar on your Website
The Calendar can be displayed on third-party websites by means of an RSS feed. This service can be accessed via an RSS feed at http://www.visitmalta.com/RssEvents.ashx. Website administrators should have no problem integrating this feed onto their website, but in case of difficulty, send an email to editor@visitmalta.com. Although the feed is free of charge, anyone who decides to use such feed on their website/s shall inform the Calendar administrator.

Linking to the Calendar
The MTA welcomes links to the calendar from other web sites, as long as the links are for informational purposes only, and do not imply endorsement by, or affiliation with, visitmalta.com or the MTA. It is important that submitters take all necessary precautions, especially to ensure appropriate safety from viruses, worms, Trojan horses and other potentionally destructive items when users use such links.

The MTA disclaims any responsibility for any damages and/or losses suffered by any third parties, however caused, in connection with the use of or reliance on any content contained on or accessed through any links provided by the submitter. By submitting such links, it is presumed that the submitter has assumed all responsibility for the contents of such third party links and shall fully defend, indemnify and hold harmless the MTA, its employees and representatives from and against any and all losses, damages, costs, liabilities and expenses which they may suffer, incur or sustain in relation to the content of such links which are submitted by the submitter.

Responsibility
By submitting an event for publication on the Visitmalta calendar, it is implied that the submitter has read and understood and accepted the Terms and Conditions as outlined in this document and on the visitmalta.com portal. Moreover, by submitting an event for publication it shall imply that the submitter is certifying that both the event and the venue where the event is being held conform with all applicable laws and regulations including, but not limited to, all necessary licenses and/or permits have been obtained, and/or that the event complies with all applicable health and safety regulations.

Disclaimer & Exemption of Liability
The Calendar aims to share information about events and happenings of interest in Malta and Gozo. Despite the MTA's best efforts, some information may be incorrect or incomplete. The submitter shall be responsible to check that all information shared by the MTA regarding the event is correct and should any errors become apparent, the submitter shall contact the calendar administrator immediately.

The Submitter accepts that by submitting any information to the MTA, that the MTA, its employees and representatives are not to be held liable towards the submitter, the organizer, the promoter and/or any other person involved in the organization of the event or attending such event, for any direct, indirect, consequential, special, or incidental damages, or damages for lost profits, revenues, business interruption, or loss of business information arising in connection with the submitting of an event on the Calendar, even if the MTA had shared incorrect or incomplete information or if the submitter was advised of the possibility of such damages or if such possibility was reasonably forseeable.

The Submitter shall fully indemnify and hold harmless the MTA from and against any and all claims, damages, liabilities, losses, judgments and costs arising directly and/or indirectly out of, or relating to the information submitted to the MTA regarding the event or relating to any other instance regarding the organization and/or hosting of the event itself, in particular but not limited to any cases instituted against the MTA by third parties who may have suffered any damages as a result of the organization of the event or of the information shared by the MTA regarding the event, even if the MTA had shared incorrect and/or incomplete information.

Contact Us
For further information kindly reach the calendar administrator by email on editor@visitmalta.com or by phone on 356 22915118


I agree with the Terms & Conditions and would like to Submit an Event.